The RomeRock Association Board of Directors held their October board meeting on Saturday, October 2nd at the clubhouse with Scott Soble, Nadine Pope, Cheryl Fain, Bob McClintock and Rick Brothers present. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. and it opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the August meeting were approved and Treasurer, Bob McClintock reviewed the August Treasurer’s Report, which was also approved.
Scott advised those present that there were no legal issues to report at this time. He is, however, working with our legal counsel regarding the feasibility of selling an RRA lot to help raise funds for improvement of our infrastructure.
Under Financial and Collection, Nadine reported that over 60 letters have been sent to members with delinquent accounts during August and September. These letters, sent by both the RRA and our legal counsel, have resulted in about $35,000.00 in payments made to date. Some accounts were paid in full, while others have set up payment plans with the association. The association will continue to monitor all such accounts and if payment is not made, turn them over to our legal counsel for collection. It is not fair to those who pay their dues and assessments to allow these accounts to remain delinquent.
Under Lake Management Dave Ernes explained that the Vodoguard C treatment worked well on our lake this summer. The delay in obtaining the necessary permit also delayed the lake treatment. A spot treatment was attempted later in the summer with mixed results. Now that dredging has begun, samples are being taking to determine the effect that dredging has on the phosphorous levels in our lake. Please remember this this was a test year. Many residents are unhappy that dredging did not start until after Labor Day but this needed to be done to determine what our dredging policies should be going forward. Dave also reported that communication with residents will hopefully be improved next season. He was extremely pleased that toxin levels were much lower this year and algae blooms appeared much later. We are trying to accomplish two things, improve the health of the lake and complete the necessary dredging. More information will be available as soon as the testing results are reviewed.
Lake Safety –Rick reported that thankfully there were no incidents causing injury on our lake over the summer. Both he and Rory are grateful to our Lake Patrol. We had staffing issues this year, along with many other businesses, and hope to be able to increase our Lake Patrol presence on the lake next summer, as well as have a police presence on the lake. Both 2020 and 2021 classes for our police officers were cancelled due to COVID. Remember though that safety on the lake is everyone’s responsibility. Please read the lake safety rules and be sure anyone who uses your watercraft are properly trained to operate it.
Under RRA-RSV Liaison Cheryl reported recent developments from Village Council Meetings. Mayor Jennie also thanked those who attended last week’s meeting and reminded them that there is a special meeting on Tuesday, October 5th to discuss the village recycling site.
Yvonne Gibson reported that Board of Review has no current cases.
Under Building and Facilities Bob reported that upgrades to the bathrooms at both pools are being looked into. This was one of the priorities from our recent amenities survey. The pump house at pool one will also be replaced. It is the original pump house and much too small to house our necessary equipment. Scott also reported that the Kathy Crandell Memorial Pavilion is nearly funded, all through donations. Construction will begin as soon as materials from vendors are delivered. It is our hope to schedule our first concert in June, 2022.
Under Administration Nadine reported that she Scott and Bob met with Maintenance Supervisor Randy Rubel to go over his requests to be included in the 2022 budget. They also met with Jen Addair and Pat Sowry to discuss and updates planned for next year. They try to meet with employees each month to review any issues or concerns that may have arisen.
Under Amenities Rick reported that the Pickle Ball Club has become very active. They are using the basketball court at Sunset Park to play several times weekly. Rick will be working with Bob to develop a plan to upgrade the bathrooms at the pools. Nadine also noted that the contractor hired to resurface the tennis courts failed to begin the project after several weeks of promises. Randy will reach out for quotes after the first of the year so we can schedule a reliable contractor to do this project early next spring. Once completed it will have one tennis court and two pickle ball courts.
Cheryl reported that the Community Preparedness Club worked with Police Chief Roskos and several hundred volunteers at an event to package meals for those in need. Cheryl even was on Channel 19 when they covered the volunteer event.
Dawn Longo reported for the Environmental Advocacy Club. She reported that there were nearly 40 members at the August 14th meeting. The EAC is working closely with Lake Management to improve both the health of our lake and our dredging capabilities. She noted that it will take time to develop the long range plan but is encouraged by what has been accomplished so far.
Under New Business the board passed a Resolution removing Nicole Swinteck from the Board of Review at her request and adding Glenn Jackson, Cindy Massey and Marie Kaufman.
Several members in attendance voiced their displeasure at the late start for dredging at the South end of the lake. Dredging was begun after Labor Day this year in an effort to see the effect it has on phosphorous in the lake. Scott explained that this was a test year and the maintenance department will continue dredging there this year as long as weather allows.
Our next meeting will be held on Saturday, November 6th at 10 a.m at the clubhouse.
The RomeRock Association Board of Directors held their August board meeting on Saturday, August 7th at the clubhouse with Rory Marshall, Scott Soble, Nadine Pope, Cheryl Fain, and Rick Brothers present. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. and it opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the June meeting were approved and Scott Soble reviewed the July Treasurer’s Report, which was also approved.
Scott advised those present that members from the board, Lake Management and the EAC met on Friday with representatives from Lake Latonka which is located in Pennsylvania. They were interested in reviewing what we were doing to improve the health of our lake as they have been having similar issues. They are also working on formulating a long term plan to improve their lake health. Representatives from both lakes shared ideas and reviewed what was being done. Scott also shared that although we are beginning to see spots of algae on our lake, it may be too late in the season to do a second VodaGuard C treatment because of the time span needed between treatments. Dredging will begin after Labor Day and this will stir up sediment and probably increase the algae. Our Lake Advisor will work with Lake Management to determine if a second treatment will be needed. Scott also explained that Bob McClintock will be checking into getting recommendations and estimates from contractors for refurbishing the bathrooms at beaches 1 and 2. Based on the study done by our Strategic Advisory Committee, we need to look at improving existing amenities.
Under Standing Committee Reports Scott advised us that there are no current Legal issues. Under Financial and Collection Nadine reported that our legal counsel has sent registered letters to many of our members with delinquent accounts. Several have already made payments and we are working out payment plans for some members.
Under Lake Management Dave Ernes reported that lake toxins are still low but bacteria levels are higher, probably due to rainfall and heat. These levels do vary daily however. Duane Helms, Village Administrator, had the county check our lift stations to be sure none were leaking and contributing to the bacteria problem. There were no leaks found. We are trying to determine the best way to provide signage and information concerning toxin and bacteria levels to members both in our eblasts and at the beach locations. Dave would also like to have members inform lake management if they see a problem area of algae on the lake and also about coves or areas with large deposits of sediment.
Lake Safety –Rory reported that we are still looking for help with lake patrol. Thankfully we haven’t run into any serious problems to date. We are trying to determine a system that will allow members to report violations when patrol is not on the lake. One suggestion is to take a photo with your phone and as long as the lot number on the watercraft is visible, the offender will be contacted regarding any disruptive or dangerous behavior. First offenders usually only receive a warning, depending on the offense. Remember though that safety on the lake is everyone’s responsibility.
Under RRA-RSV Liaison, Cheryl reported that she is once again attending meetings at the village. Village Council welcomed new council member Sally Fell. She reported on the new parking regulations and no parking zones that have been put in place. No more than 25% of a vehicle should be parked on the road surface and no parking zones around dangerous curves have been marked.
Board of Review is seeking one new full time member and one alternate. Interested members can call the RRA Office at 440-563-3170.
Under Administration, Nadine reported that she and Scott met with our new part time office employee Wendy and reviewed her cross training with both Pat and Jen so both have coverage when needed. Wendy is a welcome addition to our office staff.
Under Amenities – The board is going to be evaluating what is needed to upgrade the bathrooms at pools 1 and 2. As said earlier, Bob McClintock will be setting up meetings with contractors. Rick reported that he will finalize information regarding vending machines to be placed near the clubhouse so they can in place in the spring.
MRH paving has completed the paving of the basketball court but has not done the promised work at the tennis court. UPDATE – Randy Ruebel contacted MRH once again and was told they were not able to secure the material needed at this time. The board felt that this continued postponement of the project was taking it too late into the season. The board will contact vendors to complete this project early next spring so the tennis court and pickle ball courts are ready for play for the entire season.
Cheryl Fain reported that the Roaming Shores Community Preparedness Club will be meeting as needed.
Scott Soble read Barb Buckley’s STARS Club report. The Wine Bus Tour for the 21st has sold out with two full busses. Teams are still needed for the Rib Cook Off on September 4th.
Dave Emick reported for the Fishing Club that no one entered the contest for the largest fish caught in July. Hopefully there will be entrants for August.
Dawn Longo reported for the Environmental Advocacy Club. Dawn invited everyone to attend the EAC meeting at the Bridge Pavilion on August 14th at 10 a.m. She is pleased with the progress that the board, EAC and Lake Management has made working together.
Jim Fell reported for our newly formed Neighborhood Volunteer Committee that the group is working on an “Adopt a Flower Box” program to help beautify the boulevard. They are currently evaluating the cost for construction of the boxes and hope to have this plan in place in the spring of 2022. Jim also reported that he has spoken with Randy to come up with a plan for refurbishing picnic tables.
Marie Kaufman reported for the Pickle Ball Club. There are over 40 members currently using the basketball court at Sunset Park for open play.
Under New Business a resolution was passed authorizing the Board of Directors to secure a line of credit for the association with Middlefield Bank.
Kathy Crandall Memorial Pavilion – Members of our community are currently conducting a fundraising campaign that will enable us to build an entertainment pavilion near the lake. When finished, it will be able to house concerts, movies and many other functions. The site has been leveled and trees removed. Construction is very close to being able to begin. If you would like to donate through the GoFundMe campaign, please go to https://gofund.me/ab564211.
The next meeting will be on September 11 at 10 a.m. at the clubhouse.
The RomeRock Association Board of Directors held their July board meeting on Saturday, July 10th at the pavilion by the clubhouse with Rory Marshall, Scott Soble, Nadine Pope, Cheryl Fain, Bob McClintock and Rick Brothers present. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. and it opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the June meeting were approved and Treasurer, Bob McClintock reviewed the April and May Treasurer’s Reports, which were also approved.
Scott advised those present that there were no legal issues to report at this time. Nadine reported that we are still working with our legal council to make sure liens have been reinstated and to contact delinquent property owners.
Under Lake Management Dave Ernes explained that the first application of VodaGuard C was completed with outstanding results. Residents can once again see the bottom of the water by their docks with no sign of scum on the water’s surface or algae blooms. Dave did, however, remind everyone that this treatment is just part of a short term plan towards providing an ongoing long term plan for the health of our lake to achieve Ecological Resiliency. We are hopeful that this treatment will provide a healthier lake for the remainder of this season, but testing is ongoing to determine if a second treatment will be needed this year. Inflow studies are being done at several tributaries to determine what is actually flowing into our lake and how to mitigate any harmful effects to our lake.
Lake Safety –Rick reported that thankfully there were no incidents causing injury on our lake over the holiday weekend. Both he and Rory are concerned that boaters and those riding jet skis are not paying attention to the no wake zones. Jet skis, especially, are coming out of coves at top speed and could easily cause an accident. By the dam, where many families anchor to swim, the buoys have been moved farther out in the lake to try to keep the jet skis from entering that area. The buoys there are marked HAZARD, so no boats or jet skis come roaring into that area. NO WAKE buoys will also be added for an additional reminder. Several residents near the dam reminded those present to be sure to look for and avoid a sand bar that is in the dam area. There has been concern about boats and jet skis on the lake without current RRA stickers. Our employees are canvasing the lake weekly to check for missing stickers. If you have not purchased your sticker, and your boat is on the lake, you will be issued a citation and fine. If you have purchased your stickers, please put them on as soon as possible. We want to thank our Lake Patrol and ODNR for being out on the water over the holiday weekend to keep everyone as safe as possible. Remember though that safety on the lake is everyones’ responsibility.
Under Amenities – The board is going to be evaluating what is needed to upgrade the bathrooms at pools 1 and 2. We will be meeting with contractors in the near future to go over ideas and costs. Rick also reported that he is gathering information regarding vending machines to be placed near the clubhouse.
MRH paving should be on site the week of 7/12 to clean, patch and resurface the tennis court with sport court acrylic. The lines for one tennis court and two pickle ball courts will then be painted. The basketball court will be ground down and repaved during the same time period. Hope to have the new pickle ball courts up and running very soon.
Cheryl Fain reported that the Roaming Shores Community Preparedness Club is meeting to plan new programs for the fall.
Barb Buckley reported that the STARS Club will begin fundraising again this year with a Rib Cook Off in the fall and they are also hoping to schedule a Wine Bus Tour. This year’s fireworks were awesome and if the show seem shorter, it was because the fireworks were shot off in more rapid succession. STARS is accepting donations towards the 2022 fireworks.
Melinda Fier reported that the Polar Bear Club is hosting a party on the island this afternoon with hot dogs and water for anyone who visits the island. The club’s focus is children and that is why Mindi first got involved. The club raises funds for schools and helps with needs within the community. They will be holding a Fish Fry to benefit STARS and a Clam Bake this fall.
Jim Fell reported for the Fishing Club. There were over 55 participants in the children’s learn to fish day and the children and their families were treated to lunch and many prizes, including two kayaks which were given out. Jim also reported that as a member of Lake Management, he has investigated how our lake treatment affects our fish. Algae blooms can build up in the fish, while the chemicals to rid the blooms do not, allowing our fish to be healthier. He personally has found the fishing to be great this year.
Dawn Longo reported for the Environmental Advocacy Club. She read us several emails received from residents who were extremely pleased with the current clarity of our lake. Several residents have found things off their docks that had been lost several years ago. Dawn invited everyone to attend the EAC meeting at the Bridge Pavilion on August 14th at 10 a.m.
Sally Fell reported for our newly formed Neighborhood Volunteer Committee that the group is working on an “Adopt a Flower Box” program to help beautify the boulevard. They are currently evaluating the cost for construction of the boxes and hope to have this plan in place in the spring of 2022.
Kathy Crandall Memorial Pavilion – Members of our community are currently conducting a fundraising campaign that will enable us to build an entertainment pavilion near the lake. When finished, it will be able to house concerts, movies and many other functions. If you would like to donate through the GoFundMe campaign, please go to https://gofund.me/ab564211.
Our next meeting will be held on Saturday, August 7th at 10 a.m. Beginning in October our meetings will be held at the clubhouse. Until then we need to be flexible. We will let everyone know where the meeting will be held.
The RomeRock Association Board of Directors held their June board meeting on Saturday, June 5 at the clubhouse with Scott Soble, Nadine Pope, Cheryl Fain and Rick Brothers present. Director Bob McClintock was present via telephone. Also present was Pat Sowry.
This was the first monthly meeting open to members since the beginning of the pandemic.
The meeting was called to order at 10 a.m. and opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the May meeting were approved and Nadine Pope advised the board that collection of dues and assessments were on track with the 2021 budget.
President, Scott Soble thanked our staff and all of our committee volunteers for all of the hard work they continued to do during the pandemic under extremely difficult conditions. Covid did not stop all of their hard work and dedication. He explained that the first Saturday morning of the month at 10 a.m. will be the new meeting time for our regular board meetings. This has been a request from members for quite some time and we are trying to make meeting times easier for more members to attend. Please note that the July meeting will be on July 10th due to the holiday. Location will be announced. Scott also explained that we are short staffed this summer. Even with advertising in every possible area, we still need summer maintenance help and help for our lake patrol. He also urged everyone to be patient. We are trying to get things done as efficiently as we possibly can. Scott also wanted everyone to know that the board will respond to all questions and concerns. It will be done by letter, email, telephone call or even through our weekly eblast. The board, however, will not respond on social media. The board often has to research what the appropriate answer to a question is and discuss it as a board. We respond as quickly as possible, but often, unless it is an emergency, it is after our next regular meeting.
Under Legal, Scott explained that we are working with our legal counsel concerning a resident request from outside of the shores.
In our financial update Nadine Pope reported that our legal counsel is reinstating expired liens and placing new liens on properties with delinquent dues and assessments. Residents with delinquent accounts are being contacted by both the RRA and our legal council. Residents should all share the expense of taking care of our community.
Lake Management – Dave Ernes, chairman of our lake management committee, explained the process being done to deal with algae on our lake. He explained that residents who have noticed that the algae is present early and looks to be of a different species are correct. The algae treatment that we will be using short term, VodaGuard, is EPA approved and we are just waiting for our permit application to be approved. He also explained our weekly water testing procedure. Please note that EPA approval was received on June 7, 2021.
Lake Safety – Rick Brothers reported that we are seeking more help for our lake patrol this summer. Chief Roskos was disappointed that there are no classes being offered this year for his deputies so they can be certified to be on the lake. A Boater Safety Course was held at the clubhouse on May 15th and the 11 people present all passed their test. We ask that anyone operating watercraft on our lake take a boater safety class. If you were born after January 1, 1982, you are required to have taken the class to operate watercraft 10 hp. and over.
Another area of concern is guests on the lake. Please remember that the member is responsible for making sure their guests are properly instructed in the operation of any watercraft that you allow them to drive on our lake. We had two serious accidents on our lake last summer and certainly don’t want to see that happen again. Please be sure to read our rules and regulations, especially our 10 Commandments of Boating, before you let anyone operate your watercraft.
Buildings and facilities – Nadine Pope reported that Maintenance Manager, Randy Ruebel has been researching ways to make our road improvement dollars go further. This year we will be chip sealing entire roads instead of just patching the asphalt. We have budgeted $120,000 for road improvements this year and will be able to chip seal approximately 14 roads. This will also help to improve the road base. Roaming Shores has 26 miles of roads.
Amenities – Nadine Pope reported that repaving of the tennis court could not be budgeted for in 2021. We will have the tennis court cleaned, all cracks filled and the court finished with an acrylic sport court surface. It will be striped for one tennis court and two pickle ball courts. The basketball court next to the tennis court will be ground down and repaved this year.
Marie Kaufmann urged everyone to get involved with pickle ball and will make sure information about times and locations will go out to members who are interested.
Our Strategic Advisory Committee provided those present with the results of the amenities survey. Dave Castlegrant reported that over 290 members responded to the survey and members felt the pools, beaches and western reserve greenway were the most often used amenities. Many members would like to see more walking trails in the shores, food trucks on weekends and outdoor concerts. There are many items on the survey for the board to review for next year’s budget.
Cheryl Fain reported that the Roaming Shores Community Preparedness Club enjoyed volunteering at the Community Clean Up Day on May 1. They are hoping to offer more in person events in the near future.
New Business – The board voted to approve food trucks on association property as long as they are registered with the association and provide proper health department documentation. Owners will need to schedule their time of operation at the association office.
Another item of new business is the outdoor concert pavilion that we are hoping to see built near the lake. It will be built to honor the memory of Dennis Crandell’s wife Kathy. This will be built with independently raised funds and more information concerning the fundraising efforts should be available soon.
The RomeRock Association Board of Directors held their May board meeting on Thursday, May 6 at the clubhouse with Louise Lisac, Rory Marshall, Scott Soble, Nadine Pope, Cheryl Fain, Bob McClintock and Rick Brothers present. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 6 p.m. and it opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the April meeting were approved and Treasurer, Bob McClintock reviewed the March Treasurer’s Report, which was also approved.
In our financial update, Nadine Pope reported that we are currently reinstating expired liens and placing new liens on properties with delinquent dues and assessments. The deadline of May 1 has passed for payment of 2021 dues and assessments. Late charges have been added to all delinquent accounts. Pat has provided Nadine with a list of accounts that are delinquent and collection letters will be sent out to these members. It is everyone’s responsibility to pay their share and unfair to expect others to pay when some members do not. If there is a problem with paying the entire amount at once, please contact the office at 440-563-3170 and see if payment arrangements can be made.
Under Lake Management Louise explained that EnvroScience has submitted short term plan recommendations to improve the health and appearance of our lake by dealing with the harmful algae blooms and lowering phosphorous levels. Aqua Doc will begin treating the lake later in May. There was an informational meeting held on Saturday, May 8 that was attended by more than 50 residents. They were given a fact sheet concerning the goals of our lake advisor, EnviroScience and had the opportunity to ask questions concerning their plan.
Lake Safety – Rory Marshall reported that some of the new buoys will be moved towards shore to discourage boaters from driving inside them, too close to the shoreline. Please remember to pick up your key chain when you go to the office to purchase your boat usage stickers. It has both the Marina and Lake Patrol telephone numbers. This is a joint project with the Marina to help boaters to be able to contact someone in case of an emergency on the lake. These key chains are to assist our Lake Patrol if you see unsafe behavior on the lake. The marina number will assist boaters with mechanical issues. In case of accidents on the water, always call 911 for help. We need to remember that our lake is a private lake and sharing of key fobs for entry to the lake is not permitted. These will be closely monitored this season, so please do not share with non members.
Another area of concern is guests on the lake. Please remember that the member is responsible for making sure their guests are properly educated in the operation of any watercraft that you allow them to drive on our lake. We had two serious accidents on our lake last summer and certainly don’t want to see that happen again. Please be sure to read our rules and regulations, especially our 10 Commandments of Boating, before you let anyone operate your equipment. We know that we have given you this information before, but it is so important that we want to keep stressing safety on our lake!
Under Amenities – We hope everyone took the opportunity to respond to the Amenities Survey that has recently been included in our weekly eblasts. We need to know what is important to our residents so the board is able to prioritize future projects. We want to thank our newly formed Strategic Advisory Committee for making this survey available to our residents.
We will be repaving the basketball court near the clubhouse this spring, as well as having cracks filled and patched at our tennis court. The basketball court will be a great place to try out our portable pickle ball nets. We hope to see a lot of interest in this new club in the shores. The nets can also be used on the tennis court. We are hoping to budget for resurfacing of the tennis court next year that will allow for one tennis court and two pickle ball courts.
The Pools have generated quite a bit of concern from our residents. After reviewing recently amended Covid mandates, the board has revised its Covid operations for the beaches and pools. The pools will open on Monday, May 29th with hours from 10 a.m. until 9 p.m. There will be normal guest allowances per card type with a maximum of 9 guests combined. There will be no party forms, which allow for more than 9 guests at a time. There are no more than 50 people allowed in the fenced pool area at any time. Sign up is suggested on busier weekends. Members and guests must wear masks when entering the pool area to sign in and must maintain social distancing from those not in their group. We also ask that you bring your own chairs. Social distancing should also be maintained on the beaches.
Cheryl Fain reported that the Roaming Shores Community Preparedness Club volunteered at the Community Clean Up Day on May 1 and passed out goodie bags full of useful information, as well as some candy. They also handed out gun locks provided by our Roaming Shores Police Department.
The board will begin meeting on the first Saturday of each month at 9 a.m. The first Saturday Board Meeting will be June 5th. The location will be announced in our weekly eblast and be on our web site the week before the meeting. This is a change that many residents, especially part time residents, have been requesting for quite some time and we hope that we will be able to open these meetings, even on a limited basis, in the near future. We will keep you posted.
The RomeRock Association Board of Directors held their April board meeting on Thursday, April 1 at the clubhouse with Louise Lisac, Rory Marshall, Scott Soble, Nadine Pope, Cheryl Fain and Rick Brothers present. Dave Emick was unable to attend. Also present was Pat Sowry.
The meeting was called to order at 6 p.m. and opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the March meeting were approved and Treasurer, Scott Soble advised the board that collection of dues and assessments were on track with the 2021 budget.
At 6:15 Barb Buckley joined the meeting to discuss opening of the pools for 2021. The pools will open on Memorial Day weekend. As COVID regulations are still in place as of this meeting, there will currently be no changes to our pool and beach operations that were implemented last season. However, as the State of Ohio’s mandates are revised and rescinded in the days leading up to the pool’s opening, these operations will be revisited.
Barb advised us that the 2021 Fireworks will be held on Saturday, July 3rd with a rain date of Sunday, July 4th. We will again ask that all residents maintain social distancing and wear masks where appropriate.
The fireworks are funded by our STARS Club under the leadership of Barb Buckley. Barb has done an amazing job of fundraising for the fireworks for many years. Last year no fund raisers could be held. The club funds the fireworks with donations and fund raisers when possible. Donations can be sent to the RRA office. The marina has donated an Aqua Lily Pad to be raffled off to help fund the STARS Club. Tickets are $5.00 each and can be purchased at the RRA office or Marina. Thanks Jennie and Sandro for helping us find a way to raise funds.
Our Roaming Shores 5K will be live this year on Saturday, July 3rd with staggered starts to allow for social distancing. Thanks to Jen Addair for her work organizing this event.
The annual shores Garage Sale will be held on Friday, June 18th and Saturday, June 19th. (Father’s Day Weekend) Be sure to sign up with the RRA office so your address is included in the list to be made available. More details will follow.
In our financial update Nadine Pope reported that we are currently reinstating expired liens and placing new liens on properties with delinquent dues and assessments. We have made quite a bit of progress since starting this collection drive and it is an ongoing process. We have tried to reach out to all of these property owners to let them know that these funds are extremely important to the association. They fund all areas of our community and it is unfair to those who pay on time to have to carry the load of those who do not.
Under Lake Management Louise explained that EnvroScience has submitted short term plan recommendations to improve the health and appearance of our lake by dealing with the harmful algae blooms and lowering phosphorous levels. Their recommendations will be taken under consideration and reviewed by a steering committee consisting of club representatives and board members before a decision is made. Please remember this is your lake and it is everyone’s responsibility to be sure they are doing everything they possibly can to keep it clean by not using harmful fertilizers, leaving a buffer zone between your property and the lake to prevent run off and never putting leaves or grass clippings in the lake. We all need to do our part.
Lake Safety – Rory Marshall reported that new buoys have been purchased to replace those that were damaged and all buoys will be relabeled to specifically reflect their purpose – i.e. NO WAKE, or HAZARD AREA. When members come to the office to purchase their boat usage stickers, they will be given a key chain with both the Marina and Lake Patrol telephone numbers. This is a joint project with the Marina to help boaters to be able to contact someone in case of an emergency on the lake. If you purchased your sticker before they were available, you can stop in and pick up your key chain. These key chains are to assist our Lake Patrol if you see unsafe behavior on the lake. The marina number will assist boaters with mechanical issues. In case of accidents on the water, always call 911 for help. We need to remember that our lake is a private lake and sharing of key fobs for entry to the lake is not permitted. These will be closely monitored this season, so please do not share with non members.
Another area of concern is guests on the lake. Please remember that the member is responsible for making sure their guests are properly trained in the operation of any watercraft that you allow them to drive on our lake. We had two serious accidents on our lake last summer and certainly don’t want to see that happen again. Please be sure to read our rules and regulations, especially our 10 Commandments of Boating, before you let anyone operate your equipment. The RRA will sponsor a Boater Safety Course to be held at the village hall on May 15th. Look in our weekly E-Blasts for more details.
Under Amenities Jim and Sally Fell presented their ideas for a new Village Volunteer Club that would be manned by residents interested in beautifying the shores. Some ideas for the group are to sponsor planter boxes along the boulevard, spruce up the picnic tables by the club house, plant flowers by the club house and restain the covered bridge. This group is just in the planning stages and we want to thank Jim and Sally for taking the lead on this. There are many small jobs that our maintenance crew just can’t get to in their busy summer season. We’ll keep you posted on plans for this club.
Also under amenities, we are looking into the repaving of our tennis court and basketball courts. The tennis court would also be striped to use as a Pickle Ball Court. This will be another new club in the shores under the leadership of Marie and Steve Kaufman.
Our Strategic Advisory Committee is working to give the board input and future guidance by evaluating our amenities. What needs improvement, what are we doing right, what needs to be changed. We really want to make sure that we get the most benefit from the things we already have in place.
Cheryl Fain reported that the Roaming Shores Community Preparedness Club will be volunteering at the Community Clean Up Day on May 1.
Under New Business The board voted to approve the Pickle Ball Club and to move forward with plans for an Entertainment Pavilion by the clubhouse that could house concerts and family movie nights. This effort will move forward after plans are approved and funds can be raised for its’ completion through donations.
The meeting adjourned at 8:20 p.m.
The RomeRock Association Board of Directors held their March board meeting on Saturday, March 13th at the Village Office with Louise Lisac, Rory Marshall, Scott Soble, Nadine Pope, Cheryl Fain and Rick Brothers present. Dave Emick was unable to attend. This was a zoom meeting available to all members to attend virtually. The meeting was attended by approximately 35 residents.
The meeting opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
Louise Lisac began the meeting with the President’s comments. She is hopeful that we will be able to meet in person in the near future, but at this time, we still must follow Covid guidelines. Our Annual meeting will be held virtually this year on Saturday, April 24th. The meeting will be held at the Village Hall and a small audience will be allowed to attend in person. Details concerning this will be published in future eblasts. Louise also addressed clubhouse rentals which are still currently on hold due to Covid guidelines. Our clubhouse does not fall into the classification of a restaurant or banquet hall, so those guidelines do not apply. Louise thanked members of the Polar Bear Club for finding a way to hold the plunge on a limited basis, because the funds raised are so important to our local students.
The February meeting minutes were approved, as were the January and February Treasurer’s reports. Payment of dues and assessments decreased substantially in February and treasurer Scott Soble urged everyone to be sure to pay them before the May 1 deadline.
Randy Ruebel, our Maintenance Manager, was present to give an overview of what our maintenance department has been doing over the winter. In addition to snow plowing, maintenance and repairs are being done on much of our equipment. Roads are being cold patched and roadsides cleaned up from snow plowing. Plans for early spring are to remove the bathroom located at Lunar and Sunset and to put a new roof on the bathroom at the site of old pool 4. This building is now being used for storage. The seawall by the clubhouse will be replaced in early spring as well as some tree removal and stump grinding by the clubhouse.
Under legal Louise reported that the association has used the expertise of our legal counsel, David King and that of Kaman and Cuismano, a legal firm that specializes in homeowner associations, to be sure that we are correctly following Covid guidelines. It is much safer to reach out to experts to be sure we are handling things appropriately.
In our financial update Nadine Pope answered a question concerning delinquent accounts sent in by a resident. We are unable to provide an exact amount of delinquent dues and assessments because the 2021 payments are technically not past due until after May 1 and the total due is reflected on the bills. We are currently compiling a list of delinquent accounts that will have liens placed on their properties and reinstating liens that have expired. Our legal counsel is contacting some delinquent members as well. After May 1, we will be sending out collection letters. We have made a good deal of progress with collection over the past two years, and it is an ongoing process. These funds are extremely important to the association. They fund all areas of our community and it is unfair to those who pay on time to have to carry the load of those who do not.
Under Lake Management Louise explained the process taken to decide on hiring EnviroScience as our lake advisor. They have a long history with and a wealth of knowledge about our lake. They also do not sell product, but just recommend what is needed. They are currently reviewing past studies and will come up with a short term plan to treat symptoms and a long range plan to bring our lake back into a healthy balance. A steering committee representing the RRA Board with two board members and representatives from Lake Management, the Fishing Club and the EAC will review all suggestions that will ultimately be sent to the board with the steering committee recommendations. Louise also noted that RL lots will need to act as buffer zones for our lake and will no longer be mowed by the association.
Dave Ernes advised us that it is up to all of us to help. Our properties. both on and off lake, have to act as buffer zones for things that go into and affect our lake. Our water testing procedure will remain the same this year with results being posted on the web site as soon as received and included in the following Monday’s eblast.
Lake Safety – Rory reported that new buoys have been purchased to replace those that were damaged and all buoys will be relabeled to specifically reflect their purpose – i.e. NO WAKE, or HAZARD AREA. When members come to the office to purchase their boat usage stickers, they will be given a key chain with both the Marina and Lake Patrol telephone numbers. This is a joint project with the Marina to help boaters to be able to contact someone in case of an emergency on the lake. They will be available after next week. If you have already purchased your sticker, you can stop in and pick up your key chain. We need to remember that our lake is a private lake and sharing of key fobs for entry to the lake is not permitted. These will be closely monitored this season, so please do not share with non members.
Another area of concern is guests on the lake. Please remember that the member is responsible for making sure their guests are properly trained in the operation of any watercraft that you allow them to drive on our lake. We had two serious accidents on our lake last summer and certainly don’t want to see that happen again. Please be sure to read our rules and regulations, especially our 10 Commandments of Boating, before you let anyone operate your equipment.
Louise thanked Dave Emick for his service to the board. He will retire from the board at the end of April but will still be active as president of the Fishing Club. Rory Marshall will continue to serve on the board for another three year term and he will be joined by Robert McClintock. Mr. McClintock told us he is looking forward to becoming involved in his community and hopes to make it his full time residence in the near future.
Louise also welcomed Wendy Carley, our new part time office employee. Wendy will be helping with the operation of our office and serving as back up for Jen and Pat when they are not able to be there. Welcome Wendy.
Under Amenities Rick reported that we will be discussing pool openings and any changes in restrictions at our April meeting. We are hopeful that by then there will updates in Covid guidelines. We are getting information for resurfacing the tennis and basketball courts and will be looking at creating pickle ball courts. Rick is also planning to begin having New Member Orientations quarterly once restrictions are lifted. This will allow people who are new to the shores to meet with current residents and get information about our clubs and amenities.
Under the EAC (Environmental Advocacy Club), Dawn Longo is the new president and the club will have a report at our annual meeting. Thank you to Chris Lisac for leading this group during his time as president.
Our Strategic Advisory Committee is working to give the board input and future guidance by evaluating our amenities. What needs improvement, what are we doing right, what needs to be changed? We want to thank Joe Eardley and Steve Kaufman to leading this group. It’s still brand new but already a great benefit to our community.
Cheryl reported that the Roaming Shores Community Preparedness Club will be meeting virtually on Monday to discuss future programs.
Louise reported that a new club is being formed. It doesn’t have an official name yet, but we’ll call it the Neighborhood Cleanup Club for now. Jim and Sally Fell are heading this up to help make our community more beautiful. Help with painting picnic tables, weeding flower beds – things of this type that there isn’t always time for our maintenance crew to do in the summer when they’re busy with mowing and taking care of the pools and the lake. More information will be available soon.
Under STARS club – we are hopeful that we can have our annual Fireworks over the 4th of July weekend. Thanks to all who have donated. No association funds are used for the fireworks. Please donate if you are able. Jen Addair is coordinating this year’s 5K Run and it appears it will be held in person with staggered starts. More information will follow soon.
Under New Business, upon recommendation of our lake advisor, the board voted to allow RRA members in good standing to contract with AquaDoc for invasive weed control in 2021.
The question was asked about having a Spring Clean up Day. The village has let us know it will be held on May 1 in the clubhouse parking lot. More information will follow.
Please remember that the Board takes your questions and comments seriously and will respond.
The meeting adjourned at 11:20.
February 4, 2021
The meeting was called to order by Louise Lisac at 6 p.m. Cheryl Fain gave the invocation, followed by the Pledge of Allegiance.
Secretary, Nadine Pope called the roll. Louise Lisac, Rory Marshall, Scott Soble, Nadine Pope, Cheryl Fain and Dave Emick were present. Rick Brothers was unable to attend.
Police Chief Will Roskos joined the meeting to discuss lake safety and police presence on Lake Roaming Rock. Once again, due to Covid, the chief feels that water safety training classes for his officers will be cancelled in 2021. Until the officers are certified in water safety, we will not be able have a police presence on our lake. Having police on the water is extremely important to both the chief and the RRA directors. In the event that the classes are once again cancelled, we will spend 2021 doing all necessary preparation, so once the training can be completed, we can have officers on the lake. The Lake Patrol boat will need to be fitted with special radios, signage and lights. We will need to have an agreement between the village and association outlining the use of the Lake Patrol Boat and determine the funds necessary to be budgeted for this project.
The chief also wanted to discuss updated parking regulations in a proposed village ordinance. He reviewed the areas of concern with the board and advised them of the need to ensure that vehicles parked on the side of the roadway allow room for emergency vehicles and normal traffic and that all construction zones are well identified and use cones and flaggers when necessary. The board agreed that these safety measures were necessary. The chief will continue to keep the board posted.
Motion: by Scott Soble, seconded by Cheryl Fain to approve January minutes – all approved
Motion: by Dave Emick, seconded by Louise Lisac to approve the December, 2020 Treasurer’s Report – all approved.
Scott Soble also reported that collections for the month of January were higher than those of January 2020. The board feels the Early Bird Drawing is a huge motivation to pay dues and assessments early.
Legal – Louise Lisac reported that the contract for EnviroScience to act as our Lake Advisor will be signed and returned to EnviroScience on Friday. The board, our maintenance manager, Randy Ruebel and representatives from various committees will meet with EnviroScience via zoom during the week of February 15th.
Financial update – Nadine Pope reported that our legal council has been given an updated list of collection letters to be sent to some members with delinquent accounts. He will also reinstate liens on some of the properties where previous liens have expired. If these properties are sold, then the RRA can recoup some of the delinquent dues and assessments.
Lake Management – Our plan for improving lake health will be formulated with our new Lake Advisor, EnviroScience.
Lake Safety – The next meeting will be February 18th at 5 p.m. Louise advised Rory Marshall that Randy Ruebel will contact him regarding relabeling the buoys appropriately and placement of extra buoys at hazardous curves.
Amenities – No current report but the board would like to schedule a meeting in the near future to discuss items such as the resurfacing of the basketball and tennis courts and upgrading the appearance of areas, such as flower beds and signage.
Personnel and Compensation – The committee met with maintenance manager, Randy Reubel earlier today to review pricing for culvert installations, fees for tree removal from the lake and probable succession of equipment replacement over the next several years. The committee also met with our office staff to discuss scheduling interviews for hiring a part time office employee.
Dredging – The plan for 2021 will be discussed and implemented with our Lake Advisor, maintenance manager and directors.
There were no club reports.
Old business: none
New Business: Dave Emick suggested installing an ice rink to provide some winter recreation. Better use of open land, not currently being utilized in any way, was also discussed. The board will follow up with this discussion during an upcoming meeting of the Amenities Committee.
The meeting adjourned at 8:15 p.m.
The RomeRock Association held their January meeting on January 7th at the clubhouse following social distancing.
The meeting was called to order by Louise Lisac at 6 p.m. Cheryl Fain gave invocation, followed by Pledge of Allegiance. Nadine Pope called the roll – all directors were present except Treasurer, Scott Soble.
Cheryl Fain made a motion, seconded by Rick Brothers to approve the December meeting minutes, which were unanimously approved.
Financial update – Nadine will reach out to David King to see if he has sent out collection letters to the list of members with delinquent accounts that were sent him in November.
Lake Management – Dave Ernes called into the meeting to explain the Lake Advisor Survey results and advise the board regarding making the choice between the RFPs received to choose a company to serve as Lake Advisor. Mr. Ernes explained that we need to look for a company that has the management experience to help us determine both short and long term goals for the health of the lake. The board will discuss this further with Mr. Ernes and those present at the Lake Health Strategy round table to be held Saturday, January 9th before a final decision is made. Proposals were received from EnviroScience, AquaDoc and Princeton Hydro. Princeton Hydro, however, is not local and would require our testing to be done in house and then sent to them.
Lake Safety – Louise Lisac advised the board that Police Chief Roskos will attend our February meeting to discuss a strategy for having a police presence on the lake this summer. Our plans last summer had to be postponed. The training class that our officers were to attend last April was cancelled due to covid restrictions.
Rick Brothers has ordered samples of key chains that will be given out with boat registrations. These will have both the Lake Patrol and Marina telephone numbers on them. This will enable members to have these numbers at hand in case of an emergency.
Amenities – Rory Marshall reported that the Polar Bear Club is looking into alternative ways to raise their scholarship funds because the plunge cannot be scheduled as in the past due to COVID restrictions.
Rick suggested that the board sponsor quarterly “New Member Orientations”. He feels it would give new members a way to meet residents and club members as well as learning more about our lake and our community. He will take the lead on this as soon as COVID restrictions are lifted.
Personnel and Compensation – will meet next week and discuss a job description for the part time office employee to be hired this spring. We will also meet with our maintenance manager and office staff.
Dredging – the board will hold a meeting with our maintenance manager, Lake Management representatives, EAC, our Lake Advisor and others from the Strategic Advisory Committee to discuss the dredging plan for 2021.
There were no club reports.
Old business: none
New Business: Dave Emick introduced a motion that chemicals can only be used in the lake every other year. Louise and Nadine explained to Dave that we need to wait to formulate the plan for the health of our lake with our Lake Advisor. There was no second to the motion.
Nadine discussed an email from a member who recently purchased a lot at 496 Eagle Point. The lot is lakefront with about 41 feet of frontage. Both neighbors have boardwalks and it appears that there would be no room for him to get a boat out into the water if both neighbors had their boats at their docks. Rory will meet him at the lot to review and discuss the situation.
The meeting adjourned at 7 p.m.
The RomeRock Board of Directors held their November board meeting on Thursday, November 5th at the clubhouse with all directors present. Both Pat Sowry and Treasurer, Scott Soble attended via zoom. Louise Lisac called the meeting to order at 6 p.m. The meeting was held meeting social distancing guidelines and was closed to the public due to COVID-19 meeting guidelines.
The meeting opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
Minutes of the October meeting were approved. Treasurer, Scott Soble, reviewed the September financial statement. He again explained the importance of collection of past due accounts and their impact on our ability to meet our financial obligations. Nadine Pope advised the board that 20 registered letters were sent to delinquent property owners, as well as another group of letters sent regular mail as reminders to property owners who still have not paid their 2020 dues and assessments. Pat is compiling a list of delinquent accounts to forward to our legal counsel for review and recommendation as to our next step in securing collection of these accounts.
The board further discussed dues and assessments for 2021 and the cost for boat registration fees in 2021. This is all part of the budgeting process which is currently taking place. Our Maintenance Manager is compiling a list of potential equipment replacement and necessary repairs. We know these items will need to be prioritized over a period of time, but we are dealing with seriously aging equipment, some of which was already used when it was purchased. Another area of concern are our aging roadways, which haven’t been paved for 20 years.
Louise discussed plans to implement a new Strategic Planning Advisory Council to help the board plan for our lake community’s future. Several more residents came forward showing interest after last week’s article in the eblast. We need a plan for the health of our lake, dredging, our pools, paving of our roads, equipment replacement and many other areas. Our community is too important to leave all of these details to chance and hope that they take care of themselves. We have to plan for the future of our infrastructure and how to maintain and pay for it. Louise will be scheduling the first meeting in mid November.
Louise also advised the board that Maintenance Manager, Randy Ruebel has begun the interview process to add a new member to our maintenance team. He was very pleased with the response to our ad and hopes to have a decision very soon.
Lake Management – The committee has been extremely busy reviewing possible solutions for our lake’s battle with algae. They are looking at many natural remedies that will help filter unwanted toxins from entering our lake, such as buffer zones and RL lots not being mowed, especially along the waterfront, which will allow the grasses to help filter what enters the lake. We have listened to many possible solutions for increasing the health of our lake, while controlling invasive weeds and algae. The most important thing is to be sure we do it right. Therefore, the board will be sending out Requests for Proposals to several companies to hire a Lake Advisor to help us sift through the possibilities and come up with the right solutions for us.
The response to the Aqua Doc survey was extremely positive and this too will be looked at as part of our overall plan.
The board is also planning to have a dredging planning meeting for 2021. Several questions have been asked as to how it is determined where and when to dredge each season. The board, along with the maintenance manager will be meeting to come up with a plan to share with our property owners.
Lake Safety – Rory Marshall reported that all citations issued this season were paid. The most important thing though is that the person committing the violation learns from the experience and does not repeat the same behavior. We all need to look out for each other on the lake. If you see something unsafe, say something. We are hoping to have police presence on the lake next summer. The continuing pandemic is still making our plans unclear but we will be meeting with Chief Roskos to come up with a plan that we hope will be viable for next boating season.
Fishing Club – The Fishing Club has pulled the fountain by the clubhouse for the winter. Thanks to Dave Emick for finding a way for the fountain to efficiently operate this summer. Josh Baitt won the award for largest Bass caught this season. It was 5.36 pounds and 21 inches long. Congratulations Josh!
Our next meeting will be held Saturday, December 12th at 10 a.m. This meeting will be open for members to attend via zoom. Details for joining the meeting will be published in our eblast in the beginning of December.