The RomeRock Association held their monthly Meeting on Saturday, July 9, 2022 at the clubhouse with the following directors present, Scott Soble, Nadine Pope, Bob McClintock, Louise Lisac, Rick Brothers, Rory Marshall and Jeff Grosse.
President, Scott Soble called the meeting to order at 10 a.m. and Cheryl Fain gave the invocation and led the Pledge of Allegiance. Pat Sowry called the roll. The June Meeting Minutes were approved.
Bob McClintock reviewed both the April and May Treasurer’s Reports, and both were approved in separate motions.
Scott welcomed everyone and reminded those present that our second concert will be held tonight at the Kathy Crandall Pavilion. Food will be available from the Little Red Food Truck.
Village Liaison, Steve Kaufman spoke next to give members an update on the status of the water issues that were faced this past week. Several small hydrant leaks were found on the West side of the lake as well as two malfunctioning cla-valves, which caused the water tower not to fill. These are currently being operated manually and will be further addressed this coming week. Steve thanked all those who assisted in trying to help find the source of the problem. The RRA maintenance department, Emergency Preparedness Club, the Volunteer Club the Pickleball Club members and many residents all assisted our village utility staff in trying to locate the cause of the leak. He assured everyone that the water tower is currently full and functioning. Due to this issue, hydrant flushing has been postponed. Steve also advised us that he has been working with Windstream to secure lower internet rates for our community.
Under Legal, Louise reported that there are no current legal issues.
Under Financial and Collection, Nadine reported that she and Pat have reviewed delinquent accounts and letters to those with past due balances will begin to go out next week.
Dave Ernes reported for Lake Management that the first lake treatments appear to have been successful. Aqua Doc will continue to monitor the lake to see when and if a second treatment will be needed. Weekly testing continues and toxin levels continue to be low. Lake Management is working on a plan to reduce the nutrient load, which will in turn reduce the algae. High phosphorous levels create more algae. He has recently met with both Ashtabula Soil and Water and the Nature Conservancy and will keep us updated on his progress.
Rory reported for Lake Safety that we are extremely pleased with the job our Lake Patrol is doing this season. Members are becoming aware that if they are in violation, they will be stopped and cited if they are creating an unsafe situation or if they do not display current RRA boat stickers. Our biggest problem is with guests using members’ watercraft without being aware of our lake rules and proper instruction.
Marie Kaufman reported for Board of Review that they met to discuss a citation that was disputed. The citation was upheld.
Rick reported for Building, Facilities and Amenities that the Pickle Ball courts are very popular. The DJ at the pavilion for last week’s fireworks was also a big hit with members. The vandalism that occurred in a closed bathroom was also discussed. The police are investigating, and we are offering a reward for information leading us to the vandals who destroyed the bathroom. It was also noted that our chip seal project will take place July 18, 19 and 20. Several of the roads from last year’s project will be tested to see if Fog Sealing will cut down on the dust issue experienced last year. A different type of stone, that was unavailable last year, will be used in this year’s project with the hope that there will not be a dust issue. Nadine also mentioned that the board is looking forward to working with the Polar Bear Club making some upgrades to our playgrounds and Louise is working with Jeff to research the feasibility of adding a Dog Park to our community. More information on these plans will be coming in the near future.
Louise reported for Administration and Personnel that we had our monthly employee meeting to review what is happening and do any needed problem solving. Our thanks to our office and maintenance staff. This is their busiest time of year. If you see them, be sure to thank them for all they do.
Both Bob and Jeff reported for the Strategic Advisory Committee. The committee is working on a Myth vs Reality document that will submitted to the board for review as well as their Mission-Vision and Values document. Thanks to the SAC for their hard work in helping us to formulate a roadmap for the future of our community.
In Club Reports, a huge thank you to our STARS Club, especially Barb Buckley, Jen Addair and Arleen and Jim Kovats. The fireworks, 5K and Cornhole Tournament only happen because of dedicated volunteers like yourselves. Thanks also to all who supported these events with their time and donations. Jim Fell reviewed the Fishing Club’s June activities, which included a fishing seminar conducted by Fish Ohio instructors and a Kid’s Fishing Day. Thirty one kids participated and over $1,000 in prizes were awarded to the participants. Jim also reminded everyone to enter the monthly Big Fish of the month contest by having your fish weighed at the Marina. Jim also reported for the Volunteer Club that they will soon continue to stain picnic tables and that volunteers will be needed this fall when the village begins smoke testing the sanitary sewer lines. Golf Leagues meet on Thursday – women in the morning and men in the evening at Hemlock Springs Golf Course. Mindy Fier gave us an update on the Polar Bear Club activities. They hosted an Island Extravaganza Saturday from noon til 3 with free food and a 50/50 raffle. The club donated a new commercial faucet for the clubhouse kitchen and are planning a Children’s Carnival for later in the month. The club will be providing the food for our August 6th concert night and are hoping to work with the board to implement Movie nights at the pool. Mindy also thanked Terri Freeland for her donation of a popcorn machine to the club. Marie Kaufman updated us on the Pickleball Club activities. They are hosting beginner classes and planning a fall tournament. This is one of the fastest growing clubs in our community and a huge thank you to Marie for taking on its leadership.
Nadine Pope, Secretary
The RomeRock Association held their monthly Meeting on Saturday, June 4, 2022 at the clubhouse with the following directors present, Scott Soble, Nadine Pope, Bob McClintock, Louise Lisac, Rick Brothers and Jeff Grosse.
President, Scott Soble called the meeting to order at 10 a.m. and Cheryl Fain gave the invocation and led the Pledge of Allegiance. Scott welcomed everyone and reminded them that tonight is our first concert at the Kathy Crandall Pavilion. Pat Sowry called the roll. The April Annual Meeting Minutes and Reorganizational Meeting Minutes were approved.
Bob McClintock advised those present that the April Treasurer’s Report was not complete due to the high volume of payments made before the May 1st deadline. Both the April and May reports will be reviewed at our next meeting. Bob did, however, say that collections were on track to meet budgetary requirements.
Under Legal, Louise reported that there are no current legal issues.
Under Financial and Collection, Nadine reported that, to date, in 2022, we have collected approximately $60,000 in delinquent dues and assessments. That is already ahead of our 2021 collection. More collection letters to delinquent accounts will be going out soon.
Scott reported for Lake Management that Aqua Doc is on the lake perodically checking for algae blooms and asks that if you see something please contact Lake Management at email@example.com The first full lake treatment will be scheduled soon. We hope that, if necessary, two full treatments will be done this summer if the weather cooperates.
Jim Fell reported for Lake Safety that there were several incidents, mostly involving jet skis on the lake over the Memorial Day weekend. He is very pleased with the patrol team. They are looking out for our members safety as well as checking for lot numbers and RRA stickers on all watercraft. Jim wanted to especially thank two residents for their assistance on the water last weekend. Bob Chudakoff and Dan Dietz assisted the patrol during two jet ski incidents.
Steve Kaufman, Village Council Liaison, updated those present about the Police levy to be on the ballot this year, the water tower situation, hiring of a new village road employee and working with the association to discuss the possibility of the village taking over maintenance of some off lake roads. This, if it occurs, will need to be a mutually beneficial agreement between both parties.
Marie Kaufman reported for Board of Review that they will be meeting this week to discuss a citation that has been disputed.
Rick reported for Building, Facilities and Amenities that the bathroom refresh is nearly complete and is greatly appreciated by residents. He also discussed the new signage, gates at the Marina ramp and Pickleball, Tennis Courts. The Concession Stand is open weekends and holidays and beginning Monday the pools will be open until 9 p.m. We are making progress, one project at a time and hopefully can continue to make improvements.
Scott reported for Administration and Personnel that we had our monthly employee meeting to review what is happening and do any needed problem solving. Things will be changing at the office this fall when Jen Addair is on maternity leave for several weeks. Jen will return working a reduced schedule both remotely and in the office. Our newest office employee, Wendy Carley, will become full time and assume more responsibility. We are so blessed to have an office staff who looks out for each other and works so well together. I’m sure Pat, Jen and Wendy will keep things going just as well as they always have. Our maintenance staff is a great team as well. This is their busiest time of year. If you see them, be sure to thank them for all they do.
Both Bob and Jeff reported for the Strategic Advisory Committee. The committee is using the information gathered from several focus group meetings to develop a strategic plan for the future of our community. They are beginning with a Mission Statement that will be easily recognizable for our community.
Representatives from several area clubs also provided us with information. Barb Buckley spoke for STARS. Fireworks will be July 2nd and the Rib Cookoff will be held September 3 and will include another concert at our new pavilion. They are also trying to schedule a Wine Bus Tour on August 20th. More information will follow. Dave Emick, president of the Fishing Club, advised us about the fishing seminar to be held June 11 from 10-12 at the covered bridge pavilion. Both children and adults can learn to catch and clean fish. Cheryl Fain let us know that the Community Preparedness Club still meets as needed and focuses on education. Marie Kaufman, president of the Pickleball Club, told us their first meeting will be June 12 at 5 p.m. at the court. The group already has over 60 members.
Our next meeting will be Saturday, July 9th at 10 a.m. at the Clubhouse
Nadine Pope, Secretary
The RomeRock Association held their Annual Meeting on Saturday, April 30, 2022 at the clubhouse with the following directors present, Scott Soble, Rory Marshall, Nadine Pope, Bob McClintock, Louise Lisac, Rick Brothers and Cheryl Fain. The meeting was attended by 82 members.
President, Scott Soble called the meeting to order at 1p.m. and introduced the Board of Directors. Cheryl Fain gave the invocation and led the Pledge of Allegiance. Scott welcomed everyone and Nadine Pope read the Certification of Service of Notice of the Annual Meeting. Nadine followed with the Membership Report. There were 87 New Members in 2021, which included new homes, lot owners and sales of existing homes and lots to new owners. We have a total of 1,322 total Membership Units.
Bob McClintock reviewed the 2021 Treasurer’s Report and reviewed comparisons to the two previous years. It was noted that the higher than usual carry over was due in part to projects that we were unable to complete due to contractor and material shortages, collection of delinquent accounts and higher than anticipated boat registrations.
Yvonne Gibson reported the results of the Election of the Board of Directors. Nadine Pope and Rick Brothers will retain their seats on the board and will be joined by Jeff Grosse. The board thanks Michelle Gabram and Tony DiMarino for their interest in serving on the board. Cheryl Fain will be retiring from the board and we want to thank her for her service the past three years. She will, however, continue to give the invocation before our board meetings.
Scott gave us the 2021-2022 Association Overview. We have hired part time office assistant Wendy Carley and two new members to our maintenance team, Daniel Lang and David Robinson. We have begun to replace our aging trucks, replaced the Clubhouse Seawall, worked on road improvements, implemented our text alert system and are making the Clubhouse area a community focus. The community funded The Kathy Crandall Entertainment Pavilion is also nearing completion.
Rick reported on some of the 2022 planned improvements. The dock at the Marina Boat Launch is being replaced. The tennis courts are being resurfaced to allow for both tennis and pickle ball play. Bathrooms at both beaches are being refreshed. The pumphouse at pool one will be replaced in the fall. There will be new gates at the boat ramp and new amenity signs will be installed in several areas. We will also be working on road erosion control.
Representatives from several area clubs also provided us with information. Cheryl gave an overview of Community Preparedness. Jen Addair talked about the STARS Club, who sponsor our fireworks and the 5K on July 2nd and a Cornhole Tournament July 3rd. Dave Emick spoke about events that the Fishing Club will be sponsoring this season. Mindy Fier thanked everyone for helping the Polar Bear Club raise funds for our local schools at the Polar Bear Plunge and reviewed upcoming events. Both Men’s and Women’s golf leagues meet at Hemlock Springs Golf Course on Thursdays. Shores HoldEm meets at the clubhouse two Fridays a month. Marie Kaufman gave an overview of the very popular PickleBall Club, whose season will begin on May 1. Jim Fell invited everyone to help with continuing to stain our many picnic tables with the Village Volunteer Club and Gerry Dixon spoke about the mission of the Environmental Advocacy Club. Their Mission Statement is to promote an overall balanced environmentally friendly awareness within the Roaming Shores community. For more information concerning any of these clubs, please check our website.
Louise gave an overview of our Standing Committees. Rory spoke to us about the importance of Lake Safety. Know the rules and make sure you and your guests follow them. Be sure to take a Boater Safety Course and don’t let anyone use your watercraft if they haven’t been properly instructed. The RRA is sponsoring a Boater Safety Course on Saturday, May 21st.
Dave Ernes gave us an overview of what Lake Management had accomplished in 2021 and what they hope to accomplish in 2022. In 2021 algaecide treatments improved the clarity of our lake. Tributaries were tested to determine nutrient inflow. Use of lasers reduced the bacteria levels at beach 1 by deterring the geese.
In 2022 we will continue with algaecide treatments on the whole lake and dockside invasive weed control. We will also continue with the goose deterrence program and weekly testing at the beaches. We will have increased surveillance of the lake by AquaDoc, evaluate peroxide product on Flame Lake, do targeted dredging in coves with dredging of the south end of the lake in the fall, more targeted testing and a Fish Survey in the fall.
Dave also stressed that members can help by doing their part. Avoid fertilizers with phosphorous, keep grass clippings, leaves etc. out of the lake, create buffer zones and ask if you have a question by emailing Lake Management at firstname.lastname@example.org.
We all have a vested interest in our lake and it is every members responsibility to help to take care of it.
Thank you to everyone who attended.
Nadine Pope, Secretary
The RomeRock Association held their April meeting on Saturday, April 2nd at the Clubhouse with the following members present: Scott Soble, Rory Marshall, Bob McClintock, Cheryl Fain, Rick Brothers, Louise Lisac and Nadine Pope. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. Cheryl gave the invocation and led us in the Pledge of Allegiance. The March minutes were approved. The February Treasurer’s report was presented and approved. Scott welcomed the residents in attendance. Once again, we were pleased that some members of our village council were present. It is so important that we share ideas and work along side our village for the common goal of a unified community.
Scott also reported that construction of the Kathy Crandall Entertainment Pavilion is nearing completion. Our Ribbon Cutting Ceremony will be held before the first concert on June 4th. We have a concert scheduled for the first Saturday of each month this summer. The last one will be held at the Rib Cook Off on September 3rd.
Under Legal, Louise reported that there are no current legal issues
Under Financial and Collection, Nadine reported that collection letters were sent to delinquent members in February. To date, in 2022, we have received nearly $45,000 in delinquent dues and assessments. This is an ongoing process that will continue throughout the year.
Dave Ernes reported for Lake Management that Rick Gainar recently wrote an article concerning Goose Addling, which was included in the current issue of the Shores News. Rick and the EAC are looking for members to assist with this process. If you identify a nest on your property, or near it, we ask that you call the RRA Office at 440-563-3170 to let us know and also give permission for Mr. Gainar or another volunteer to enter your property to check the nest. This is a very important part of preserving the health of our lake. Dave Ernes also brought some brochures that explain use of fertilizers, mowing and many other tips for lake health. What goes on your grass, will wind up in the lake. These brochures are available at the RRA Office. He also told us that Jones Fish will be doing our Fish Survey this fall. Dave will be giving a presentation at our Annual Meeting on April 30th to present the Lake Management Plan for 2022.
Under Lake Safety Rick reported that we are looking for lake patrol employees for this summer and ways to make residents aware of the importance of obeying our boating regulations and passing this information on to everyone they allow to use their watercraft. There will be a Boater Safety Class held at the Clubhouse on May 21st from 9 a.m. until 6 p.m.. The cost is $10.00, which includes lunch. You can sign up by contacting the RRA Office at 440-563-3170. Registration must be paid in advance of the class.
RRA-RSV Liaison – Cheryl gave those present an overview of the last Village Council meeting.
Under Board of Review, Mike Petersen reported that there are no current appeals.
Under Building and Facilities, Bob reported that demo has been completed on the bathrooms at Beach 1 and Beach 2. Materials have been ordered and painting begun. After the epoxy floor is completed and painting finished, tiling and installation of fixtures will begin. There will be new composite stalls, new vanities, comfort height toilets, air hand dryers and baby changing stations. New lighting will also be installed.
Rick also spoke about the new Entertainment Pavilion and what a great addition it will be to our community. In addition to the concerts, we have scheduled a DJ to entertain members on July 2 before the fireworks.
Under Administration, Nadine reported that the Personnel Committee met with employees yesterday. These meetings are excellent planning sessions as well as opportunities for our employees to give us their ideas and voice any concerns. Scott is in regular communication with Randy Reubel, our Maintenance Supervisor, to discuss anything that comes up between regular meetings. At yesterday’s meeting our 2022 road plan was discussed. We are planning to use different materials this year to help reduce the dust from our chip and seal project. We know this isn’t a perfect solution, but it allows us to maximize our allocated funds to maintain and keep our roads as safe as possible.
Under Amenities Rick reported that after meeting with vending machine companies, it is apparent that they feel our limited season isn’t profitable enough for them to place machines at our pools. He is working on an alternate plan to discuss with the board in the near future. Rick also reported that planning is going well for our New Member Orientation to be held from 6:30 til 8:30 p.m. on Saturday, May 7th. This meeting is open to all members, but is especially geared towards new members from 2020 and 2021. It will provide them with information concerning Roaming Shores and the surrounding area. Refreshments will be served. Should you have any questions, please contact Ellen Petersen at 412-260-6037 or Rick Brothers at 330-240-4824. May 7th is also our Spring Clean-up. Look for information in our weekly eblast.
Nadine reported that board members met with Jim Kovats from the STARS Club and reviewed plans for new signs that will be placed at the Clubhouse/Pool and Beach 1, the Pool and Beach 2, the Basketball Court, the Tennis/Pickleball Courts, Sunset Park and Dawn Park. This is phase 1 of our sign project. In phase 2, Jen Addair and Randy Ruebel will be compiling a list of informational signs that are needed.
The Neighborhood Volunteer Club will begin helping our maintenance department stain picnic tables this month, after they have been pressure washed and dried. Anyone willing to help with this project, please contact Jim Fell or leave your name at the RRA office.
Rick reported that Friends and Neighbors Club will host a dinner at Laurello Vineyards on Friday, April 8th. Please RSVP to Marilyn Morris at 440-563-1653 if you are planning to attend.
Polar Bear Club – Scott reported that the Polar Bear Club will be providing the food for our August 6th Concert as a fundraiser. The club is also planning to do repairs and landscaping on Goose Island this spring. We want to thank them for all they do for our community
Marie Kaufman reported that the Womens’ Golf League meets on Thursday mornings at 8:30 at Hemlock Springs Golf Course. Everyone is welcome, no matter what your skill level is. The Pickle Ball Club will be hosting their Spring Social on Friday, April 29th. They will have Pickle Ball demonstrations and welcome new members. There will be a guest speaker, refreshments and door prizes for those attending. The club is hoping weather allows the resurfacing of the tennis courts to begin by June 1st, as planned. They are also looking into a local place that would allow indoor play during the colder weather.
Tony DiMarino reported for the Environmental Advocacy Club. They are working with Rick Gainar and volunteers to help solve our problem of geese polluting our lake. They will assist with the addlling project.
Cheryl reported for the Community Preparedness Club that they will be hosting Coffee with the Candidates next Saturday, April 9th at 10 a.m. Questions will be posed to all five candidates from the club as well as from the audience.
Under New Business, the board approved Yvonne Gibson and Barb Buckley to act as Ballot Inspectors for the April RRA Directors Election.
The board also approved Phase 1 of our sign project as described under amenities.
Questions from residents concerned the 2021 Chip Seal Project and placement of buoys on the lake to encourage jet skis and boaters to use more caution.
The board will look into the questions and concerns from these residents.
The meeting adjourned at 11:15 a.m.
Nadine Pope, Secretary
The RomeRock Association held their March meeting on Saturday, March 5th at the Clubhouse with the following members present: Scott Soble, Rory Marshall, Bob McClintock (remotely), Cheryl Fain, Rick Brothers and Nadine Pope. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. Cheryl gave the invocation. The January minutes were approved. The January Treasurer’s report was also approved. Scott welcomed the residents in attendance and is glad we can once again meet in person. We were especially pleased that some members of our village council were present. It is so important that we share ideas and work along side our village for the common goal of a unified community.
Scott also reported that construction of the Entertainment Pavilion is nearing completion of the structure itself. There is much more that will be happening, however, before our first concert in June. We have four concerts scheduled for this summer. The last one will be held at the Rib Cook Off on September 3rd. There will also be a DJ at the Pavilion on July 2nd to entertain members when they come to the park for the fireworks.
Under Legal, Scott reported that there are no current legal issues
Under Financial and Collection, Nadine reported she met with Pat to compile a new list of delinquent members. Letters were sent out to some of these members at the end of February. To date, in 2022, nearly $20,000.00 in delinquent dues and assessments has been collected. More letters to members will be going out this month. Members need to all share in the expenses of our lake community.
Dave Ernes reported for Lake Management that the water quality report is available on the RRA website and that he included a summary of the report in a recent eblast. Should anyone have questions, they can email Dave at email@example.com. Three quotes have been received for our proposed Fish Survey and LMC is reviewing them and will make a recommendation to the board. Dave said that the 2022 lake health plan is nearly complete and will collaborative, combining weekly testing with more eyes on the lake to see problems as they arise. He is working with EnviroScience and AquaDoc. Some testing sites may be adjusted as well as watershed testing. This is all being done so a long range plan for lake health can be formulated for 2023. We will be using the Vodoguard treatments again this year and will look into the possibility of using the Vodoguard treatment that uses peroxide in the future. We are looking into ways to test this product in a limited area before use. Dredging the South end of the lake will begin in September with limited dredging during the summer months farther north in some of the lake’s coves.
Under Lake Safety, Rory reported that Chief Roskos advised him that all water certification classes for 2022 are filled. We will continue to work towards a police presence on the lake but for this season will attempt to increase the Lake Patrol presence on the lake. Jim Fell has agreed to work on lake patrol this season and we will be advertising for additional part time employees. Rory also reported that the next Boating Safety Course will be at the Clubhouse on May21 from 9 a.m. til 6 p.m. More information will follow in our weekly eblast.
Under Board of Review, Yvonne Gibson reported that the board has no current appeals.
Under Building and Facilities, Bob reported that demo has been completed on the bathrooms at Beach 1 and Beach 2. Materials have been ordered and there is a ten week time line for installing new fixtures, bathroom stalls and changing stations. There will be new epoxy flooring, lighting and all areas will be painted. Nadine reported that she will be working with Rory and Jim Kovats to plan for some new signage at the shores. All signs should have a recognizable logo and be easily maintained and reproduced.
Under Administration, Nadine reported that the committee would be meeting with employees later in the month. These meetings are excellent planning sessions as well as opportunities for our employees to give us their ideas and voice any concerns. Scott is in regular communication with Randy Reubel, our Maintenance Supervisor, to discuss anything that comes up between regular meetings.
Under Amenities, Nadine reported that the pickle ball/tennis court resurfacing will be completed by the beginning of June, as long as the weather is such that the resurfacing material will have sufficient temperatures to properly cure. Cracks will be filled with mesh and the entire court resurfaced and finished with sport court paint. It will have four pickle ball courts that can also be used as two tennis courts. Rick reported that planning is going well for our New Member Orientation to be held at
10 a.m. on Saturday, April 23rd (note, this date was rescheduled for Saturday, May 7th at 6:30pm). This meeting is open to all members, but is especially geared towards new members and will provide them with information concerning Roaming Shores and the surrounding area. Rick also reported that we should have vending machines offering water and soft drinks in place at beach 1 and 2 by Memorial Day.
Fishing Club , Jim Fell reported that dues were raised $5.00 per year to an annual fee of $25.00. These dues help to pay for several of their events during the summer, including the Childrens’ Fishing Clinic that they host .Their 2022 Calendar of Events is posted at the clubhouse. Jim also reported for the Neighborhood Volunteer Club that they will begin helping our maintenance department stain picnic tables after they have been pressure washed and dried. Anyone willing to help with this project, please contact Jim or leave your name at the RRA office.
Rick reported that Friends and Neighbors Club will host a dinner at Paradise Bay on Friday, March 11th. Just show up, you can order from the menu and catch up with your neighbors.
Polar Bear Club – Scott reported that Mindy Fier wanted to thank all those who helped make the Plunge a huge success. Over $16,000.00 was raised for our local schools. The board wants to thank Mindy and all of the Polar Bear Club members for their hard work on the plunge and their amazing community involvement all year long.
Steve Kaufman reported that the Pickle Ball Club will be hosting their Spring Social on Friday, April 29 to have Pickle Ball demonstrations and welcome new members.
Nadine Pope, Secretary
The RomeRock Association held their January meeting on Saturday, January 8th via Zoom with the following members present: Scott Soble, Rory Marshall, Bob McClintock, Cheryl Fain, Rick Brothers and Nadine Pope. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. Cheryl gave the invocation. The December minutes were approved. The November and December Treasurer’s reports were also approved. Scott welcomed the residents who had signed in and explained that due to the increase in Covid-19 cases, the board felt it would be safer to hold this meeting remotely. He also thanked Jen Addair for setting up and monitoring the zoom meeting.
Scott also reported that construction of the Entertainment Pavilion is well under way and construction will be completed as soon as weather allows. Three concerts have already been scheduled for next summer.
Under Legal, Scott reported that there are no current legal issues
Under Financial and Collection, Nadine reported she would be meeting with Pat to compile a list of delinquent accounts that will either be contacted for collection by our board or our legal counsel. She is pleased with the progress that was made in 2021 and will work with Pat and our legal counsel to continue the collection process. It is unfair to those who pay their dues and assessments to allow some members to not contribute to maintaining our lake community.
Dave Ernes reported for Lake Management that the RFP for the fish survey is being reviewed and will soon be sent out to potential vendors for quotes. The survey will evaluate the fish population as to numbers, species and health. The final water quality report is being reviewed and Dave will be reporting results through articles included in the weekly eblast.
Under Lake Safety, Rory reported that the committee would be meeting with Police Chief Roskos to discuss the availability of training for police officers, so we can finally have a police presence on the lake next summer. The safety committee will be meeting on Thursday, January 20th, hopefully at the clubhouse. This will be determined and announced prior to the meeting.
Under Board of Review, Yvonne Gibson reported that the board has no current appeals to review.
Under Building and Facilities, Bob reported final numbers for the bathroom updates at Pool 1 and 2 should be available by the end of the month and is hopeful that construction can be completed by Memorial Day when the pools open. Rory reported that there are still leaks around the clubhouse chimney that need to be repaired. Scott reported that Randy is researching options for a different type of stone to be used in the 2022 chip seal project. It packs better and creates less dust. The areas of loose stone are being cleaned up and the contractor will be meeting with Randy to discuss improvements.
Under Administration, Nadine reported that interviews were held last week to hire a new maintenance employee. This is being done in order to be proactive before the retirement of any current employees. All of our employees must be trained to operate many types of equipment, do equipment repair, landscaping, dredging and plowing; just to name some of their many tasks. We feel it is important to be sure that time is allowed for proper training.
Under Amenities, Nadine reported that Randy Ruebel has already been meeting with contractors for quotations for the Pickle Ball courts. Quotes should be in by the end of the month so a contractor can be chosen and resurfacing can begin in early spring.
Steve Kaufman reported that the Strategic Advisory Committee will be meeting soon to discuss their assistance to the board with setting and achieving both our short and long term goals. As a new member of our Village Council, Steve also stressed the importance of the maintenance of our lift stations. He explained the much time is spent trying unclog the lift stations due to residents continuing to flush items such as baby wipes. These wipes say they are flushable, but they definitely are NOT. Please help us maintain our sewage system by only flushing toilet paper. Repair of these lifts stations is very time consuming and very expensive. He also noted that the third reading of the dog ordinance will be on the 18th of this month and water tower updates will be discussed.
Fishing Club , Jim Fell reported that dues will be raised $5.00 per year to an annual fee of $25.00. Jim also reported for the Neighborhood Volunteer Club that they will begin helping our maintenance department stain picnic tables after they have been pressure washed and dried.
Polar Bear Club president, Mindy Fier reported that the club would be meeting later that day to make plans for this year’s Polar Bear Plunge. They are also discussing starting a scholarship program for students of A-Tech in memory of Tom Zirkle.
Marie Kaufman reported that the Pickle Ball Club has remained active until our recent snow event but will pick up again as soon as the snow is gone. They will have their Spring Social on Friday, April 29.
The board then opened the meeting for Members Comments.
Dawn Longo asked the board about plans for dredging in 2022. Dave Ernes said that the dredging season will be expanded to include targeted areas during the summer season and the effect on lake health will be monitored. The final plan has yet to be determined.
The meeting adjourned at 10:50 a.m. Again, our thanks to Jen Addair for all of her hard work and expertise at setting up and monitoring this meeting. Our next meeting will be held on Saturday, February, 5th. We will advise members as to whether it will be in person or via zoom.
Nadine Pope, Secretary
The RomeRock Association held their December meeting on December 4th at the clubhouse with the following members present: Scott Soble, Rory Marshall, Bob McClintock, Louise Lisac and Nadine Pope. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. Louise gave the invocation and led us in the pledge. The November minutes were approved. The November Treasurer’s report was not completed and will be available for review at the January meeting. Scott welcomed the large group of residents in attendance and assured them that there would be time during the meeting for their questions and concerns to be addressed.
Under Legal, Scott reported that our legal counsel will prepare a final report as to whether lot #275 could be sold, should the board find it necessary to do so. It is a matter of concern to many residents that an RL lot could possibly be sold, but Scott assured those present that the board was only researching the possibility of selling one lot should the need arise financially.
Under Financial and Collection, Nadine reported that she was pleased with the response to our efforts to collect past due member accounts and that the board would continue to make this a priority in the New Year. Members who pay their fees should not be responsible for carrying the debt of those who do not.
Dave Ernes reported for Lake Management that the final report of the flow study should soon be available. Once completed, Dave will write articles for the weekly eblast explaining the results. Testing procedures for next year may be changed. We are working with AquaDoc to have a larger presence on the lake so they can monitor it more closely and are considering having them do the weekly testing. He also explained that he is preparing a RFP (request for proposal) to be sent out to potential companies for the fish study to be done next spring. Dave also briefly discussed biomanipulation, which could naturally help the lake rid itself of algae by having the food chain of the lake allow the zooplankton to eat the harmful algae. Many ideas are being considered for the long term health of our lake.
Under Lake Safety, Rory reported that the committee would be meeting with Chief Roskos to discuss the availability of training for police officers, so we can finally have a police presence on the lake next summer. A resident questioned safety on the lake due to overcrowding and that many unregistered boats were on the lake. Jim Fell, who worked on Lake Patrol, assured the resident that both RRA employees and Lake Patrol had canvassed the lake and issued citations to members without current stickers. Members who allow friends to use their key fobs contribute heavily to unregistered boats on the lake. Rory also felt having a gate guard at the ramp entrance deterred unregistered boats. This was done last July 4th and may become a more common practice in the future. Rory also reported that a Boater Safety Course will again be offered next spring.
Under Board of Review, Mike Peterson reported that the board heard one appeal last month and that it has be settled.
Under Administration, Nadine reported that the board will conducting interviews along with Darren and Randy for a new maintenance employee. The maintenance department has begun servicing equipment and has many projects to complete during the winter months when not plowing snow. It is their plan to refurbish many of our picnic tables so they will be available once the new entertainment pavilion is completed.
Under Amenities, Bob reported that some quotes are coming in for the remodeling of the bathrooms at Beaches 1 and 2. As we know, contractors are running severely behind schedule due to lack of availability of materials. This was the case last year when we contracted to have the tennis/pickle ball court resurfaced. This project will be requoted early in 2022 to make sure it is part of the contractor’s schedule early in the year.
Steve Kaufman reported for the Strategic Advisory Committee. He will no longer be co chair once he assumes his duties on Village Council, but will still be a member and hopefully liaison between the village and the board. The committee is gathering information for a 10 year plan and beyond, but find it difficult to get many members to respond to their attempts to gather input necessary to make recommendations.
Fishing Club president, Dave Emick approached the board about the possible installation of a handicap dock near the clubhouse. He would like to raise the club dues $5.00 per year to start a fund for the construction of this dock. The board agreed that this is a good plan but because it involves ADA, we need to research what it entails before any construction can begin. We will get back to Dave at our January meeting with more information concerning this project.
There were no other club reports. Nadine, however, wanted to be sure to thank Friends and Neighbors, the Polar Bear Club and all those who helped decorate the clubhouse for Christmas. They did a wonderful job.
Under New Business the board passed a motion to suspend theThree Meeting Rule for anyone who wishes to run for the Board of Directors in 2022. Because of the pandemic, many residents were unable to regularly attend board meetings.
The board then opened the meeting for Members Comments.
There was concern at the possibility of selling an RL lot, which Scott explained was only a possibility should the need arise. There was also concern about the lack of maintenance of RL lots, which are not being mowed to provide a buffer zone for run off into the lake. The board will look into modifying this procedure so the lots will be more usable for members.
Residents of Flame Lake are concerned about low water levels. Maintenance Manager, Randy Ruebel will address this concern.
There was concern about lack of signage on the take back lots that are for sale. The board will be replacing the signs in the spring, so they are more visible and include the necessary contact information for interested parties.
Residents were also concerned about the short dredging season this past summer. They were made aware that this was done to be able to properly evaluate the treatment of the lake for blue green algae. Scott assured them that although the dredging plan has not been finalized, there will be a longer dredging season in 2022. We are working with lake management to determine the final plan.
Scott thanked everyone for coming today and hopes everyone realizes that the Board listens and is trying to address their questions and concerns in a timely manner.
The meeting adjourned at noon. Our next meeting will be January 8th at 10 a.m. at the clubhouse.
Nadine Pope, Secretary
Just a short recap of November’s RRA Board Meeting. I wasn’t able to be there, so thank you to Pat Sowry and Cheryl Fain for filling me in on the details. Scott Soble, Cheryl Fain, Rory Marshall, Louise Lisac and Rick Brothers were present, along with Pat Sowry.
The October Minutes and Treasurer’s report were approved as presented. In his President’s Report, Scott welcomed back Louise Lisac from her leave of absence. She and husband Chris have just returned from their adventure touring across the United States in their RV. We are so happy that they have returned safely and that we once again have Louise’s expertise and dedication on the board. Scott also congratulated all those elected to Village Council, Mayor and Fiscal Officer. The board looks forward to continuing a close working relationship with the village. Scott also advised us that our legal counsel has completed title searches on RL lots that could potentially be sold and we should have his legal opinion by our next board meeting.
Dave Ernes gave us a report for Lake Management concerning this year’s program for algae control. We will also soon have data from the stream entries and their impact on our lake. The completed reports are being finalized and will be shared with members as soon as they are available. In 2022 we will also be compiling data from a fish survey to determine the health of the fish in our lake. Chris Lisac also reminded everyone NOT to put grass and leaves in the lake.
Rick Brothers discussed the remodeling of the pool bathrooms, as well as installation of Vending Machines at both pools. We are also scheduling several summer concerts to be held once the construction of the Kathy Crandall Memorial Pavilion is completed late next spring.
The 2022 RomeRock Association Budget was approved as well as an increase of fines for putting leaves and grass in the lake. The first offense will cost $500, second offense, $1000 and third offense $2000. Please avoid these fines by being a good association member and Not blowing your leaves or grass into our lake. We are all working very hard to improve the health and appearance of our lake. Assessments and late fees for 2022 were also approved.
The RomeRock Association Board of Directors held their October board meeting on Saturday, October 2nd at the clubhouse with Scott Soble, Nadine Pope, Cheryl Fain, Bob McClintock and Rick Brothers present. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. and it opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the August meeting were approved and Treasurer, Bob McClintock reviewed the August Treasurer’s Report, which was also approved.
Scott advised those present that there were no legal issues to report at this time. He is, however, working with our legal counsel regarding the feasibility of selling an RRA lot to help raise funds for improvement of our infrastructure.
Under Financial and Collection, Nadine reported that over 60 letters have been sent to members with delinquent accounts during August and September. These letters, sent by both the RRA and our legal counsel, have resulted in about $35,000.00 in payments made to date. Some accounts were paid in full, while others have set up payment plans with the association. The association will continue to monitor all such accounts and if payment is not made, turn them over to our legal counsel for collection. It is not fair to those who pay their dues and assessments to allow these accounts to remain delinquent.
Under Lake Management Dave Ernes explained that the Vodoguard C treatment worked well on our lake this summer. The delay in obtaining the necessary permit also delayed the lake treatment. A spot treatment was attempted later in the summer with mixed results. Now that dredging has begun, samples are being taking to determine the effect that dredging has on the phosphorous levels in our lake. Please remember this this was a test year. Many residents are unhappy that dredging did not start until after Labor Day but this needed to be done to determine what our dredging policies should be going forward. Dave also reported that communication with residents will hopefully be improved next season. He was extremely pleased that toxin levels were much lower this year and algae blooms appeared much later. We are trying to accomplish two things, improve the health of the lake and complete the necessary dredging. More information will be available as soon as the testing results are reviewed.
Lake Safety –Rick reported that thankfully there were no incidents causing injury on our lake over the summer. Both he and Rory are grateful to our Lake Patrol. We had staffing issues this year, along with many other businesses, and hope to be able to increase our Lake Patrol presence on the lake next summer, as well as have a police presence on the lake. Both 2020 and 2021 classes for our police officers were cancelled due to COVID. Remember though that safety on the lake is everyone’s responsibility. Please read the lake safety rules and be sure anyone who uses your watercraft are properly trained to operate it.
Under RRA-RSV Liaison Cheryl reported recent developments from Village Council Meetings. Mayor Jennie also thanked those who attended last week’s meeting and reminded them that there is a special meeting on Tuesday, October 5th to discuss the village recycling site.
Yvonne Gibson reported that Board of Review has no current cases.
Under Building and Facilities Bob reported that upgrades to the bathrooms at both pools are being looked into. This was one of the priorities from our recent amenities survey. The pump house at pool one will also be replaced. It is the original pump house and much too small to house our necessary equipment. Scott also reported that the Kathy Crandell Memorial Pavilion is nearly funded, all through donations. Construction will begin as soon as materials from vendors are delivered. It is our hope to schedule our first concert in June, 2022.
Under Administration Nadine reported that she Scott and Bob met with Maintenance Supervisor Randy Rubel to go over his requests to be included in the 2022 budget. They also met with Jen Addair and Pat Sowry to discuss and updates planned for next year. They try to meet with employees each month to review any issues or concerns that may have arisen.
Under Amenities Rick reported that the Pickle Ball Club has become very active. They are using the basketball court at Sunset Park to play several times weekly. Rick will be working with Bob to develop a plan to upgrade the bathrooms at the pools. Nadine also noted that the contractor hired to resurface the tennis courts failed to begin the project after several weeks of promises. Randy will reach out for quotes after the first of the year so we can schedule a reliable contractor to do this project early next spring. Once completed it will have one tennis court and two pickle ball courts.
Cheryl reported that the Community Preparedness Club worked with Police Chief Roskos and several hundred volunteers at an event to package meals for those in need. Cheryl even was on Channel 19 when they covered the volunteer event.
Dawn Longo reported for the Environmental Advocacy Club. She reported that there were nearly 40 members at the August 14th meeting. The EAC is working closely with Lake Management to improve both the health of our lake and our dredging capabilities. She noted that it will take time to develop the long range plan but is encouraged by what has been accomplished so far.
Under New Business the board passed a Resolution removing Nicole Swinteck from the Board of Review at her request and adding Glenn Jackson, Cindy Massey and Marie Kaufman.
Several members in attendance voiced their displeasure at the late start for dredging at the South end of the lake. Dredging was begun after Labor Day this year in an effort to see the effect it has on phosphorous in the lake. Scott explained that this was a test year and the maintenance department will continue dredging there this year as long as weather allows.
Our next meeting will be held on Saturday, November 6th at 10 a.m at the clubhouse.
The RomeRock Association Board of Directors held their August board meeting on Saturday, August 7th at the clubhouse with Rory Marshall, Scott Soble, Nadine Pope, Cheryl Fain, and Rick Brothers present. Also present was Pat Sowry.
President, Scott Soble called the meeting to order at 10 a.m. and it opened with Cheryl Fain giving the invocation, followed by the Pledge of Allegiance.
The minutes of the June meeting were approved and Scott Soble reviewed the July Treasurer’s Report, which was also approved.
Scott advised those present that members from the board, Lake Management and the EAC met on Friday with representatives from Lake Latonka which is located in Pennsylvania. They were interested in reviewing what we were doing to improve the health of our lake as they have been having similar issues. They are also working on formulating a long term plan to improve their lake health. Representatives from both lakes shared ideas and reviewed what was being done. Scott also shared that although we are beginning to see spots of algae on our lake, it may be too late in the season to do a second VodaGuard C treatment because of the time span needed between treatments. Dredging will begin after Labor Day and this will stir up sediment and probably increase the algae. Our Lake Advisor will work with Lake Management to determine if a second treatment will be needed. Scott also explained that Bob McClintock will be checking into getting recommendations and estimates from contractors for refurbishing the bathrooms at beaches 1 and 2. Based on the study done by our Strategic Advisory Committee, we need to look at improving existing amenities.
Under Standing Committee Reports Scott advised us that there are no current Legal issues. Under Financial and Collection Nadine reported that our legal counsel has sent registered letters to many of our members with delinquent accounts. Several have already made payments and we are working out payment plans for some members.
Under Lake Management Dave Ernes reported that lake toxins are still low but bacteria levels are higher, probably due to rainfall and heat. These levels do vary daily however. Duane Helms, Village Administrator, had the county check our lift stations to be sure none were leaking and contributing to the bacteria problem. There were no leaks found. We are trying to determine the best way to provide signage and information concerning toxin and bacteria levels to members both in our eblasts and at the beach locations. Dave would also like to have members inform lake management if they see a problem area of algae on the lake and also about coves or areas with large deposits of sediment.
Lake Safety –Rory reported that we are still looking for help with lake patrol. Thankfully we haven’t run into any serious problems to date. We are trying to determine a system that will allow members to report violations when patrol is not on the lake. One suggestion is to take a photo with your phone and as long as the lot number on the watercraft is visible, the offender will be contacted regarding any disruptive or dangerous behavior. First offenders usually only receive a warning, depending on the offense. Remember though that safety on the lake is everyone’s responsibility.
Under RRA-RSV Liaison, Cheryl reported that she is once again attending meetings at the village. Village Council welcomed new council member Sally Fell. She reported on the new parking regulations and no parking zones that have been put in place. No more than 25% of a vehicle should be parked on the road surface and no parking zones around dangerous curves have been marked.
Board of Review is seeking one new full time member and one alternate. Interested members can call the RRA Office at 440-563-3170.
Under Administration, Nadine reported that she and Scott met with our new part time office employee Wendy and reviewed her cross training with both Pat and Jen so both have coverage when needed. Wendy is a welcome addition to our office staff.
Under Amenities – The board is going to be evaluating what is needed to upgrade the bathrooms at pools 1 and 2. As said earlier, Bob McClintock will be setting up meetings with contractors. Rick reported that he will finalize information regarding vending machines to be placed near the clubhouse so they can in place in the spring.
MRH paving has completed the paving of the basketball court but has not done the promised work at the tennis court. UPDATE – Randy Ruebel contacted MRH once again and was told they were not able to secure the material needed at this time. The board felt that this continued postponement of the project was taking it too late into the season. The board will contact vendors to complete this project early next spring so the tennis court and pickle ball courts are ready for play for the entire season.
Cheryl Fain reported that the Roaming Shores Community Preparedness Club will be meeting as needed.
Scott Soble read Barb Buckley’s STARS Club report. The Wine Bus Tour for the 21st has sold out with two full busses. Teams are still needed for the Rib Cook Off on September 4th.
Dave Emick reported for the Fishing Club that no one entered the contest for the largest fish caught in July. Hopefully there will be entrants for August.
Dawn Longo reported for the Environmental Advocacy Club. Dawn invited everyone to attend the EAC meeting at the Bridge Pavilion on August 14th at 10 a.m. She is pleased with the progress that the board, EAC and Lake Management has made working together.
Jim Fell reported for our newly formed Neighborhood Volunteer Committee that the group is working on an “Adopt a Flower Box” program to help beautify the boulevard. They are currently evaluating the cost for construction of the boxes and hope to have this plan in place in the spring of 2022. Jim also reported that he has spoken with Randy to come up with a plan for refurbishing picnic tables.
Marie Kaufman reported for the Pickle Ball Club. There are over 40 members currently using the basketball court at Sunset Park for open play.
Under New Business a resolution was passed authorizing the Board of Directors to secure a line of credit for the association with Middlefield Bank.
Kathy Crandall Memorial Pavilion – Members of our community are currently conducting a fundraising campaign that will enable us to build an entertainment pavilion near the lake. When finished, it will be able to house concerts, movies and many other functions. The site has been leveled and trees removed. Construction is very close to being able to begin. If you would like to donate through the GoFundMe campaign, please go to https://gofund.me/ab564211.
The next meeting will be on September 11 at 10 a.m. at the clubhouse.