This note is for informational purposes only. It is not a recommendation.

This is about why you received a RomeRock Association Referendum ballot (Referendum Ballot).

On May 10, 2016, the RomeRock Association Inc. (Association) mailed to each Active Member a Referendum Ballot.

This Referendum Ballot is the result of the Settlement Agreement from the lawsuit by Neighbors for a Better Roaming Shores against the RomeRock Association Inc. The Settlement Agreement with this Referendum Ballot was agreed to by the Board of Directors (Board) to reduce future legal costs to your Association defending against this lawsuit. Without going to trial, out-of-pocket legal costs are now in excess of $35,000.

The Referendum Ballot is about whether or not to keep the By-Law Amendment that requires the Board to get a simple majority of the voting Active Members to agree to loans or assessments over $500,000.

The ballot language, written in legalese, can be confusing. Read it carefully.

A ‘YES’ vote means that you want the Board to do away with the Amendment. This allows the Board to borrow or assess any amount of money without a Member vote.

A ‘NO’ vote means you want the Board to keep the Amendment as is. The Board must first bring any borrowing or assessing in excess of $500,000 per project to a vote of the Members.

David King, the Association Attorney, will receive Referendum Ballots until June 7, 2016.

This note is for informational purposes only. It is not a recommendation. For details and more information, please read your Referendum Ballot and By-Laws carefully.

The RRA Board of Directors will meet on Thursday, May 5th at 7:30pm in the Village Hall to discuss the following proposed Bylaw Change.

ARTICLE XIV
AMENDMENTS

SECTION 1.  The By-Laws of the Association (other than Article II, Sections 10 and 16) may be amended, added to, rescinded or repealed  by the Board of Directors by the affirmative vote of  a majority of the Directors after being considered at three meetings of the Board of Directors, which may be regular meetings, special meetings, or any combination thereof.  Notice of each such meeting shall be given to the Directors in accordance with these By-Laws and shall include generally the substance of the proposed amendment(s) to be considered.  In addition, notice of the time and date of any meeting of the Directors at which an amendment to the By-Laws is to be considered shall be posted on the Association’s website not less than twenty-four hours before such meeting and shall include a copy of the amendment(s) as initially proposed or reference to where a copy can be reasonably obtained.  The proposed amendment shall be read at the first meeting at which it is considered and copies of the proposed amendment shall be available for members to review at all three meetings at which the proposed amendment is considered. If an amendment as initially proposed is corrected, revised, or added to at any one or more of the meetings at which such amendment is considered, the notices given to the Directors for any subsequent meeting(s) and the notice posted on the Association’s website do not need to be revised to reflect such corrections, revisions or additions as long as there has been no material change in the general subject matter of the amendment.

SECTION 2.  The By-Laws of the Association (other than Article II, Sections 10 and 16) may be amended, added to, rescinded or repealed by the affirmative vote of a majority of the Active Members at any annual or special meeting provided notice of the proposed amendment(s) is given in the notice of the meeting in accordance with these By-Laws.

SECTION 3.  Article II, Section 10 and Article II, Section 16 of the By-Laws may be amended only if the proposed amendment is approved by both: (i) the affirmative vote of two-thirds of the Directors after being considered at three meetings in accordance with Section 1 of this Article XIV; and (ii) a majority of votes cast by the  Members in a mail referendum conducted in the same manner provided by these By-Laws for the election of Directors or seventy-five percent of the Active Members of the Association present in person or by proxy at a meeting held in accordance with Article IV of these By-Laws.